By translating the customers' needs into advanced technology solutions, ABAX unlocks company data potential.
ABAX is one of the largest telematics companies in Europe with solutions for mileage claim, tool tracking, and equipment control with over 500 000 tracked units all over the world. In 2020 ABAX started a journey expanding into developing mobility data solutions entering new verticals like insurance and leasing being the preferred mobility data provider for the B2B industry on a wider scale. ABAX solutions help our customers run their businesses smarter and more sustainable, making it easy to improve efficiency, comply with legislation, and increase profitability.
We know happy employees equal happy customers, and we do our utmost to facilitate employee satisfaction, both in and out of work. We have more than 350 employees across offices in eight countries. Our Headquarters and Tech Centre are situated in Larvik, on the southeast coast of Norway. Our values: Enthusiastic, Customer-centric, Innovative and Sustainable form the foundation of our daily work, every hour of every day.
We are looking for an experienced, driven and engaged Office Manager to our office in Larvik, Norway. In this role you will be responsible for administration tasks of the employees including HR and office legislation tasks. The role is varied, with a high level of competence and compliance expected in day to day tasks. Your main responsibility is keeping our facilities and employees compliant.
You will be a part of a local team as well as having the support of the HR, admin & finance departments across our 8 different offices/countries.
Your job responsibilities include taking care of office matters such as tendering, orders, contracts and insurances. You ensure that the office is always tidy and correct, general tasks such as ordering office supplies and coffee accessories. Further, you also ensure that our HR data is always up-to-date and take care of the various stages of the employment life cycle. You manage contracts and other documents as well as employee benefits, report to payroll, advise employees on employment matters and train them to use our HR system and maintain a good atmosphere at the office.
- Input and control of HR data (employees, new employees, terminations)
- Procurement, invoice approval and contract administration
- Regular evaluation of office supplier agreements
- Car administration
- Responsible for projects and administration related to offices/premises
- Facilitate for workshop/meetings and internal campaigns
- Administrate and have active involvement in recruitment processes in Norway
- Corporate Social Responsibility reporting
We offer you
A growing and dynamic workspace with engaged and dedicated colleagues from all over the world. At ABAX, no two days are alike, and we offer a varied role with a lot of responsibility. With the right mindset, this role will challenge and allow you to keep developing your skills. We take pride in that ABAX workplaces are pleasant and designed for personal advancement and fulfillment. We do our utmost to facilitate employee satisfaction — at work and in their free time.
We will provide you with excellent benefits. You will receive a detailed orientation to your role and modern tools to work with. Our team is close and help will always be available to you.
Required skills and qualifications
- Previous experience working within in office management and/or HR administration
- Bachelor or Master degree within HR/Finance/Administration (relevant work experience can compensate)
- Norwegian or Swedish - fluent in oral and in written
- Our corporate language is English. A good level of written and verbal communication skills in English is of high importance
- Good IT skills
- Recruitment experience
- Contract management
We are looking for a person who recognizes themselves in our four values: enthusiastic, innovative, customer-centric and sustainable. As a person, we believe that you are detail oriented, proactive and well-organized. Further, we believe that you are an energetic and active person and you are not afraid of a wide range of tasks. You will be happy to take on new challenges and to help your colleagues with employment matters. The most important thing for us, however, is a motivated and eager attitude as well as a desire to learn. The ideal candidate has a mindset that expects to be challenged, always looking for ways to work smarter and is motivated by open continuous feedback on performance. Hunger for personal development is something we greatly appreciate in our employees.
- Start date: As soon as possible
- Work extent: Full time
- Location: Larvik, Norway
- Our recruitment process: We use recruitment tests in all of our recruitment processes to ensure an unbiased and fair assessment.